Moodle 3: Blocks: Administration: Enrolling Extra Participants into Your Course

By default, students are enrolled into a course 14 days prior to the first day of class. You can change the dates of these processes, up to a limit of 60 days prior to the first day of class.

While registered students are automatically enrolled into your Moodle course, you can manually enroll extra participants, such as a Teaching Assistant or Guest Instructor.


To Manually Enroll Participants:

1. Select the desired course and click on the Enrolled Users link in your Administration block. If you don't see the link, click on the arrow next to the Users link to reveal the sub-link options. 

course administration block showing the Enrolled Users link

2. Click the Enroll Users button on the upper right side of the page. This will open the user search window. 

enroll users button

3. The “Assign roles” pull-down menu in the top of the window lets you choose the desired role for the participants.

-- For a description of roles in Moodle, please visit this article GROK article #18383 Assigning Roles

assign role drop down

4. You can also set a starting date and a duration limit by expanding Enrollment options. If you set a duration limit, the participant will be un-enrolled from your course after the time you designate.

enroll users expanded information

5. Type a name or myLSU ID (the first part of the person's LSU email address) in the Search box at the bottom of the window and slick the search button. If you click the Finish enrolling users button, the search window will close without searching.

6. When the name of your participant appears in the results box above, click the Enroll button to enroll the person into your course.

*NOTE: If the name of the participant does not appear and you see the message 0 users found, check to ensure you have entered the correct MyLSU Account ID. If the MyLSU Account ID is correct, contact the participant and ensure they have logged into the system. Once they log into Moodle/ Community Moodle, their account will be generated and you will be able to add them to your course.

7. After you click the Enroll button, your participant will be enrolled in your course. Click the Finish enrolling users button to return to the Enrolled User Page. You may remove a person from your course by clicking on the red X symbol next to their name.

*** NOTE ***

If you add a TA(group) or a non-primary instructor, you must add them to the group(s) of students in order for them to be able to enter grades in the gradebook, or email the students.

To Add a User to a Group:

1. Click on the Users link under the Administration block and click on the Groups link.

groups link under the users folder on the administration block

2. Click on the section/group on the left to select it. Click on the Add/remove users button. Select the TA/Non-primary instructor's name by clicking on the name.

add users button

3. Click on the Add button to add the user to the group. Be sure to complete this process with all the sections of your course the TA/Non-primary instructor should have access to.

add button on the users window


1. Select Enrolled Users under the Users dropdown in Administration dropdown menu.

enrolled users options under the users folder

2. Locate the user you would like add, and click the 'Add User to Group' icon under the Groups column.

add user to groups icon under the groups header

3. Choose all of the groups you would like to add them to, and then click Save at the bottom of the screen to finish.

sections field box

NOTE: The second method is sometimes easier when moving users in bulk.

For instructions on how to unenroll participants in your course, please see GROK article #19232.

For instructions on how to enroll participants in a Snap themed course, please see SNAP: Enrolling Extra Participants into Your Course.

5/8/2020 4:25:08 PM